Coordinator, Communications & Special Events

22 Jul, 2022

Jobs

Coordinator, Communications & Special Events

University of Maryland, A. James Clark School of Engineering
College Park, MD

Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.

Vaccine Protocol
The University of Maryland has made the safety of our students, faculty and staff, and our surrounding communities a top priority. As part of that commitment, the University System of Maryland (USM) recently announced that students, faculty, and staff on USM campuses this fall, including UMD, are required to be vaccinated against COVID. As a prospective and/or a new employee at UMD, you will be required to comply with the University’s vaccination protocol. Proof of full vaccination will be required before the start of employment in order to work at any University of Maryland location. Prospective or new employees may seek a medical or religious exemption to the vaccination requirement at return.umd.edu and must have an approved exemption prior to the start of their employment. Failure to provide proof of vaccination or to obtain approval for a medical or religious exemption will result in the offer of employment being rescinded.

Position Summary/Purpose of Position:
The Coordinator, Communications & Special Events, Office of the Assistant Dean for Communications in the A. James Clark School of Engineering at the University of Maryland, College Park, administers the operational activities of the college’s communications team, and signature on- and off-campus events. The position is responsible for;
event and program research, planning, and execution
customer service and coordination for both internal and external constituencies
analyzing, creating, and reviewing office systems and processes.

The Coordinator provides organizational support to the Assistant Dean in purchasing, budget tracking and management, coordination among the Clark School communicators, office administration, and conducting research and gathering data for reports and presentations.

The A. James Clark School of Engineering at the University of Maryland serves as the catalyst for high-quality research, innovation, and learning, delivering on a promise that all graduates will leave ready to impact the Grand Challenges (e.g., energy, environment, security, and human health) of the 21st century. The Clark School is dedicated to leading and transforming the engineering discipline and profession, to accelerating entrepreneurship, and to transforming research and learning activities into new innovations that benefit millions.
Minimum Qualifications:
Education:
Bachelor’s degree

Experience:
A minimum of three years experience in providing operations, event, communications, budgetary, and/or administrative support in a complex and dynamic environment.

Knowledge, Skills, and Abilities:
Proven knowledge of budget and fiscal management.
Highly professional with excellent interpersonal skills and the essential ability to demonstrate tact and diplomacy.
Excellent command of English (verbal, written, and oral).
Self-motivated, self-disciplined, possesses a strong work ethic, and capable in establishing priorities in an executive setting.
Demonstrated ability to work independently, yet an effective participant in a team environment.
Detailed-oriented, including excellent follow-through skills.
Capable of balancing multiple projects in stressful situations while meeting deadlines, achieving desired results, and maintaining positive relations.
Understanding of the importance of confidentiality of data and information.
Advanced skills in Microsoft Office Suite (in order to prepare professional presentations, documents, and spreadsheets) and other software as appropriate essential.
Advanced skills in Google Workspace.
Preferences:
Bachelor’s degree from an accredited college or university in communications, business administration, marketing, public relations, English, journalism, or a related field.
Experience with event planning and execution.
General familiarity with working in a higher education setting or equivalent.
Managerial experience in a higher education setting or equivalent.
Experience coordinating complex scheduling of a senior-level executive to include working and building relationships with high-level leaders, officials, and others.
Advanced capability in the operation of Microsoft Office Suite and Adobe products.
Additional Certifications:
Additional Information:
The A. James Clark School of Engineering at the University of Maryland serves as the catalyst for high-quality research, innovation, and learning, preparing our students to create innovations that will address the 21st century Grand Challenges (e.g., energy, environment, security, and human health) and improve the human condition. The Clark School is dedicated to leading and transforming the engineering discipline and profession, to accelerating entrepreneurship, and to transforming research and learning activities into new innovations that benefit millions.
Job Risks Not Applicable to This Position
Physical Demands
Primarily sedentary work that takes place in both an office environment and in on-campus buildings; will require ability to traverse throughout campus.
Ability to communicate clearly and effectively both orally and by writing.
Requires the ability to operate standard office equipment and keyboards.
Must be able to read review documents on or off a computer screen or other electronic device, hear and respond to phones and or walk-in customers, use fine motor skills for a keyboard.
At events there is some need to set up and take down light materials such as literature, signs, etc.
Some evening and occasional weekend hours required for special events and to meet special project deadlines.
Posting Date: 07/20/2022
Closing Date:
Open Until Filled Yes
Best Consideration Date 08/05/2022
Diversity Statement:
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.
Applicant Documents
Required Documents
Resume
Cover Letter

Apply here

Job posted: 2022-07-22