Coordinator of IGPA External Relations

09 Oct, 2021

Jobs

Coordinator of IGPA External Relations

University of Illinois System
Champaign, IL/Springfield, IL

Coordinator of IGPA External Relations

Institute of Government and Public Affairs (IGPA)

University of Illinois System – Urbana/Springfield

The University System Office seeks a Coordinator of IGPA External Relations to serve as the coordinator of the University of Illinois System’s Institute of Government and Public Affairs (IGPA)’s external relations efforts with policymakers, journalists, community groups and other external stakeholders. This position ensures that IGPA and by extension the University of Illinois System is a conduit for evidence based objective public policy research in Illinois. The Coordinator of IGPA External Relations takes responsibility for coordination and execution of communications, marketing, website, news media, and social media efforts on behalf of IGPA and its programs. The person in this position translates policy research for a variety of non-academic audiences and ensures that IGPA has effective and beneficial relationships with key external audiences.

The University of Illinois is an Equal Opportunity, Affirmative Action employer that recruits and hires qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability or veteran status. For more information, visit http://go.illinois.edu/EEO.

Additional responsibilities include:

  1. As part of the external relations team, work with the Senior Coordinator of Strategic Communications on the coordination and execution of targeted outreach plans connecting IGPA’s policy writing and IGPA affiliated scholars with policy conversations and decision makers in Illinois and beyond.
  2. Work with external relations team on production of news releases, opinion-editorials, articles and web content that promote the research, expertise and analysis of IGPA scholars. Assist in the writing, design, editing and distribution of these publications – in print and online – to enhance IGPA’s external presence.
  3. Research external stakeholders, legislators’ interests, and policy topics relevant to IGPA’s work, including tracking legislation, committee hearings, task force meetings and other potential opportunities to connect IGPA policy writing and scholars with public policymaking efforts.
  4. Assume responsibility for keeping IGPA’s website content and social media content engaging, up-to-date and in compliance with IGPA branding and style guidelines. Work with other members of the team to create and update content. Delegate content creation and posting when appropriate.
  5. Build and maintain relationships with the staffs of lawmakers and policymakers, as well as members of the news media, and to respond to their requests.
  6. Assume responsibility for maintaining contact lists of external audiences. Work with team members to update and organize lists as needed.
  7. Assist to develop and to maintain and track measurable evaluation of IGPA’s external relations.
  8. Other duties and responsibilities appropriate for this position, including representing the organization in interactions with policymakers and community organizations and managing special projects to achieve IGPA’s strategic goals and aspirations.

Education and Experience

Required:

  1. Bachelor’s degree in communications, political science, journalism, public policy, public administration, or related field.
  2. A total of one (1) year (12 months) in education, training and/or work experience in public policy, government, higher education, and/or event and programming coordination.

Preferred:

  1. Master’s degree
  2. Minimum three years (five or more years preferred) of professional-level experience, preferably in the public policy, government, communications, journalism, government relations and/or higher education.
  3. Experience in guiding/managing a project from concept to completion.
  4. Experience with Trello, Webtools, WordPress and Microsoft Teams and preferably Elementor.

Knowledge, Skills and Abilities

  1. Demonstrated ability to meet deadlines and complete work assignments with minimum supervision. Proven ability to exercise sound judgment in making recommendations and decisions.
  2. Team member skills and strong interpersonal skills that demonstrate a record of establishing trust and reflect courtesy, diplomacy, and a collaborative approach to develop and maintain effective relationships. Excellent verbal and written communications skills to effectively interact with IGPA’s varied external clients, as well as University and departmental officials/staff.
  3. Ability to prepare news releases, correspondence and other documents that are tactful, concise, clear, and effective.
  4. Advanced skills using Microsoft Office suite (e.g. Word, Excel, PowerPoint) and Adobe Creative Suite (e.g. Photoshop, Acrobat.)

SALARY AND APPOINTMENT INFORMATION
This is a full-time Civil Service Program Coordinator position appointed on a 12 month service basis. The expected start date is as soon as possible after October 19, 2021. Salary is commensurate with experience.

TO APPLY:

Applications must be received by October 19, 2021. Apply for this position by going to http://jobs.illinois.edu.  If you have not applied before, you must create your candidate profile at http://jobs.illinois.edu.  If you already have a profile, you will be redirected to that existing profile via email notification.  To complete the application process:

Step 1) Submit the Staff Vacancy Application.

Step 2) Submit the Voluntary Self-Identification of Disability forms.

Step 3) Upload your cover letter, resume (months and years of employment must be included), academic credentials including required Bachelor’s degree (unofficial transcripts or diploma may be acceptable) and names/contact information for three references.

In order to be considered as a transfer candidate, you must apply for this position by going to http://jobs.illinois.edu. Applications not submitted through this website will not be considered. For further information about this specific position, contact Angela Foster at anfoster@uillinois.edu  For questions about the application process, please contact 217-333-2137.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer. Convictions are not a bar to employment.

The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.

As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.

The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment

Job posted: 2021-10-09