Corporate Responsibility: Operations & Regulatory Reporting, Senior Associate

25 Aug, 2022


Corporate Responsibility: Operations & Regulatory Reporting, Senior Associate

JP Morgan Chase Bank
Washington, DC / Columbus, OH / Wilmington, DE

Corporate Responsibility Operations is seeking to hire a Senior Associate to join the Core Operations & Regulatory Reporting team, reporting to the head of the team. The ideal candidate works independently, is flexible and possesses strong analytical skills. This role will support operational processes associated with compliance reporting relative to federal, state and local and international lobbying activity of Global Government Relations and procurement personnel; PAC check processing and reporting; due diligence screening and sworn document reporting. This position will work closely with other key stakeholders supporting Control Management, Compliance, Legal, Controllers and Audit.

Daily responsibilities will include but will not be limited to:

  • Engagement with Global Government Relations and procurement lobbyists at senior levels of the firm for the tracking and gathering of information to prepare federal, state, local and international lobbying activity reports.
  • Liaison directly with Line of Business Compliance, Business Operations, and Legal regarding to federal, state, local and international lobbying registrations and filings. This includes surveying stakeholders.
  • Maintain internal databases, dashboards and systems for all processes for lobbying disclosure and gifts and entertainment expense reimbursements by public officials who attend firm-sponsored events to collect, track, and report as needed.
  • Prepare and file all required lobbying reports and related ethics filings.
  • Prepare regulatory reporting topics for business control committee meetings with senior leadership.
  • Support the management of the preparation and filing of federal lobbying registrations, reports, and ethics filings.
  • Support the management of the administration of Firm federal and state political action committees (PAC) and related reporting obligations. Perform and manage DDA reconciliations for five PAC bank accounts.
  • Prepare internal reports on government relations activity and testing of compliance with Firm policies and applicable rules.
  • Develop detailed procedures which outline the daily activities in order to establish an audit-ready environment.
  • Adhere strictly to internal firm-wide policies regarding signing permissions and electronic password sharing, including managing Corporate Responsibility filings in the Firm’s mandatory sworn document database.
  • Aid in the development of the Control and Operational Risk Evaluation, CORE to identify and document risks, track proper controls and develop a test plan to ensure compliance with regulations, policies and procedures. Conduct process control validations and self- audits, testing key controls and reviewing control reports in order to ensure operational compliance and proactively identify any gaps.
  • Prevent, minimize, diagnose and remedy operating risk issues including data quality issues, technology gaps, processing errors and fraud.
  • Partner with colleagues supporting vendor management to ensure the administration tools are accurate.

Qualifications, skills and prior experience should include:

  • Bachelor’s Degree in relevant field required.
  • 3+ years of experience with a company, law firm or professional agent, or government relations group preparing and filing federal, state, local and international lobbying registrations and reports or handling public filings and related outside inquiries for a government agency or ethics office.
  • Strong understanding of regulatory and corporate requirements for state and local lobbying disclosure
  • Designed systems and administered processes for tracking personal activity data from dispersed individual lobbyists / government relations personnel.
  • Familiarity with Federal Election Commission third party filing software and filing corporate PAC reports.
  • Ability to perform general accounting functions like bank reconciliations and the issuance of payments.
  • Strong Microsoft Office skills; specifically, Excel, required.
  • Positive self-starter with pro-active approach, excellent time management and prioritization skills.
  • Ability to communicate ideas in a clear, concise manner, at all levels of the organization.
  • Good planning, coordination and implementation skills and the ability to work across business functions to deliver and execute – excellent analytical and problem-solving skills.
  • Demonstrated success in working collaboratively with people across the organization.
  • Expertise in handling and coordinating with various divisions to build a controls-based infrastructure.
  • Experience implementing process change, coordinating change with partners and working to optimize processes.
  • General knowledge of accounting principles, accounting background a plus.


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Job posted: 2022-08-25