Director of Communications and Public Affairs

23 Aug, 2022

Jobs

Director of Communications and Public Affairs

Yale University
New Haven, CT

Position Focus:

The Vice Provost for Research (VPR) has University-wide oversight over research strategy, planning, policies, infrastructure and facilities, technology transfer and engagement with public and private sponsors of research. The office works to encourage and broadly support research at Yale, innovative interdisciplinary scholarship, entrepreneurship, innovation, and enable groundbreaking discoveries across all schools and departments at the university.

Under the direction of the VPRs Lead Administrator (LA), with latitude for exercising discretion and independent judgment, the Operation Manager provides a high level of administrative services, financial reporting and analysis, and business operations support for the units included in the VPR’s diverse portfolio, including the Wu Tsai Institute and the Yale Center for Natural Carbon Capture.

The operations manager ensures that faculty, students, and staff receive high quality administrative support in a manner compliant with University policies and procedures. In close working partnership with the VPR and Unit staff, the Operations Manager enables faculty leaders to maximize their focus on program activities by managing and implementing assigned financial and /or administrative support services for these units. May directly supervise a Financial Assistant and Faculty Support staff. Works closely with staff members throughout the organization to provides a high level of administrative services in support of the mission of each unit, actively contributing toward operational success.

In close partnership with the LA provides financial information through the interpretation, analysis, reporting, and reconciliation of data. Identifies risks and trends and develops analyses and reports that will inform and advise decision-making by leadership. Produces ad-hoc projections and analysis for new and existing programs. Actively participates in budget development, forecast, and year-end processes.

Manages all aspects of the Monthly and Quarterly Financial Checklist process.
Recommends improvements to systems, methods, practices, and procedures through detailed information review. Provides timely updates to staff on changes to University-wide systems, policies, and procedures, anticipating and adjusting for downstream impacts.
Manages space assignments. Working closely with facilities staff, coordinates office set-ups for staff and faculty offices assigned to these units.
Working closely with Unit Core Directors, and the Lead Administrator plays a key role in establishing and updating service rate calculations, annual core registration renewals, core monthly billing and reporting, and, where appliable, coordinates state and University compliance matters (e.g., CT Certificate of Need).

Essential Duties

1. Administrative Services Manager: Provides efficient and effective delivery and integration of administrative services (academic, financial, research and/or clinical) for which (s)he is accountable. Serves as the unit’s point of contact to/from service providers (e.g. Facilities, HR, IT, Procurement, Student Services, Faculty Affairs), ensuring providers are apprised of unit needs and relevant information, acting where needed. Monitors the adequacy of service delivered by outside providers. Escalates issues/concerns related to administrative and operational services to the LA. 2. Financial Analyst and Manager: Partners with the LA to build financial plans for the unit. Provides comprehensive financial information, analysis and reporting to monitor and evaluate the application of the unit’s financial resources, e.g. performance against budget. Recommends adjustments; acts as appropriate. Oversees daily financial monitoring and authorizes transactions per policy. Provides support to unit’s Dean/Director/Chair for financial inquiries. Identifies available financial resources (current/future) and recommends how to deploy efficiently to support unit objectives. Prepares all funds budgets including gathering historical information, providing analysis and quality control. Helps the unit, including faculty, research and analyze funding challenges and opportunities and presents possible options with LA. 3. Risk Manager: Implements/maintains strong internal controls in areas of assigned responsibility to provide reasonable assurance of effective and appropriate resource use, accurate financial information, and adherence to contractual obligations and agreements, policies, procedures, and external regulatory requirements. Takes corrective action to protect Yale’s assets, resources, information and reputation. Identifies, communicates, and addresses issues/concerns in a timely manner. Ensures all faculty and staff are knowledgeable of the regulations, policies, procedures and Yale requirements as they pertain to their scope of activity. Escalates issues to the LA as appropriate. 4. University Citizen: Connects the unit and University through communication, alignment of priorities, implementation of initiatives, and active engagement in University administrative priorities. Engages in initiatives generated by the LA and the University. Represents unit needs, challenges, and opportunities at the LA and/or University level. Creates opportunities to enhance the image and value of the unit. Shares knowledge and best practices with others. 5. Talent Manager and Developer: Utilizes effective practices for attracting, retaining, and developing high quality Business Office talent and other unit non-faculty personnel as assigned. Works with HR partners to participate in selection, performance management and career development processes, as well as to address employee relations issues in line with University guidelines and contractual agreements. Partners with the LA in the assessment of current unit non-faculty personnel and future talent needs. Makes recommendations for the movement of administrative talent and the development of Bus. Ops. staff. Cultivates a diversity of backgrounds and perspectives in the unit. 6. Strategic Resource: Partners with the LA (and, when appropriate, with the Dean/Director/Chair) to shape the unit’s administrative and operational priorities and support strategic planning process. Translates unit strategy into actions. Recommends resources needed to achieve short and long-term goals; identifies any factors that may impact the unit’s ability to successfully meet its mission and goals. Assesses level of financial and non-financial resources available to achieve the unit’s goals, e.g., funding, space, technology, staff capabilities and capacity. Recognizes and raises potential issues, ideas and solutions to LA. 7. May perform other duties as assigned.

Required Education and Experience

Minimum of a Bachelor’s Degree and five years of related work experience including demonstrated leadership, project management and/or supervisory experience; or an equivalent combination of education and experience.

Required Skill/Ability 1:

Ability to work independently as well as key member of a team, use good judgment, and lead projects.

Required Skill/Ability 2:

Strong financial reporting and quantitative skills. Ability to create reports (Excel, Word, etc) from a variety of sources for tracking, analysis, and communication of financial information. Demonstrate strong attention to detail.

Required Skill/Ability 3:

Excellent oral and written communication skills. Ability to adapt communication style to address the needs of individuals at all levels throughout the University.

Required Skill/Ability 4:

Excellent interpersonal skills along with negotiation and consensus building skills. Strong commitment to delivering a high level of customer service to both internal and external clients.

Required Skill/Ability 5:

Ability to quickly adapt and thrive in a changing environment, accepting of new roles and willingness to meet challenges as they may come. Must be able to multitask and work to meet multiple and potentially conflicting deadlines. The position requires a high level of flexibility and organization as it will interact with all areas of campus.

Preferred Education, Experience and Skills:

Understanding of Yale’s Financial and Administrative systems including Workday and YBT, and relevant Yale processes, including faculty and student appointments.

Weekend Hours Required?

No

Evening Hours Required?

No

Drug Screen

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit “Learn about background checks” under the Applicant Support Resources section of Careers on the It’s Your Yale website.

Health Screening

Thank you for your interest in employment at Yale University. Please also note that the university has a COVID-19 vaccination and booster requirement for all students, staff & faculty which is described in the COVID-19 Vaccine Program. As you search our open positions, you will see that all postings list their on-site addresses which gives more detail on the on-campus work location of the role.

Background Check Requirements

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

COVID-19 Vaccine Requirement

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

W.L. Harkness Hall, 3rd Floor, Room 303
100 Wall Street, New Haven CT 06511
203-432-0849
equity@yale.edu<mailto:equity@yale.edu>
</mailto:equity@yale.edu>

Posting Disclaimer

Yale University is a tobacco-free campus

EEO Statement:

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

W.L. Harkness Hall, 3rd Floor, Room 303
100 Wall Street, New Haven CT 06511
203-432-0849
equity@yale.edu<mailto:equity@yale.edu>
</mailto:equity@yale.edu>

Note

Yale University is a tobacco-free campus

Learn more here

Job posted: 2022-08-23