Executive Assistant, SVP Public Policy

06 Jul, 2020

Jobs

Executive Assistant, SVP Public Policy

American Hospital Association
Washington, DC

Job Details

Description

The American Hospital Association (AHA) is a national organization that represents and serves all types of hospitals, health care networks, and their patients and communities. We are currently seeking an Executive Assistant to the Senior Vice President of Public Policy in our Washington, DC office.

POSITION PURPOSE

The Executive Assistant performs a wide variety of executive level administrative tasks in support of the Senior Vice President of Public Policy.  This position will also provide limited administrative support to the vice presidents within Public Policy. Displays initiative and resourcefulness in identifying, promptly and appropriately addressing administrative issues
and maintains excellent communication and working relationships with all colleagues inside and outside the American Hospital Association.  Exemplifies the AHA mission, vision and values.

ESSENTIAL FUNCTIONS

  1. Screens Senior Vice President’s telephone calls, emails, physical mail and greets visitors. Communicates directly with internal and external colleagues and members and other external partners to assist SVP in managing priorities.
  2. Maintains SVP’s calendar; schedules and confirms appointments, meetings and conference calls; arranges for meeting rooms or facilities; as well as makes and confirms travel plans.
  3. Plans, organizes and coordinates various activities related to the SVP’s schedule of presentations, board meetings, committee meetings, committee presentations, speaking engagements and press events.
  4. Assists with the creation and/or revision of meeting materials, PowerPoint presentations, information packets, folders and related materials. Takes, transcribes and distributes notes or minutes of meetings as required.
  5. Prepares routine and advanced correspondence, including but not limited to letters, memorandums, documents, agendas, presentations and reports. Prepares and submits expense reports on behalf of the SVP.
  6. Keeps abreast of organizational activities and the work of Public Policy group managed by the SVP.
  7. Organizes and coordinates AHA annual meeting briefing sessions that are developed by the Public Policy group, including ensuring all speaker biographies, photos and presentations are received, forms and A/V requests are processed and all travel and expenses submitted.
  8. Monitors and help manage policy budget in coordination with vice president for operations.
  9. Maintains confidentiality of sensitive information and demonstrates commitment as a valued executive assistant.
  10. Provides limited administrative support to the vice presidents within Public Policy.

QUALIFICATIONS

Education:

Required Education:  Associates Degree

Desired fields of study:  Business Administration; Liberal Arts

Years of experience may be substituted for education.

Experience: 

  • 5-7 years experience with a minimum of  5 years of senior level executive assistant experience.
  • Experience supporting multiple senior executives is strongly preferred.

Knowledge Requirements:

  • Advanced knowledge of providing executive assistant support functions.

Technical Requirements

  • Advanced Microsoft Office Suite experience in Outlook, Word, Excel and PowerPoint.

BENEFITS

We offer an excellent total compensation package, which includes medical/dental coverage (PPO/HMO), vision care, life insurance, short and long-term disability plans, 401(k), tuition reimbursement, paid vacation/holidays/sick days, wellness programs and more!

The American Hospital Association (AHA) is an Equal Opportunity Employer.  We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, and other legally protected characteristics. We will provide reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans’ Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please call (312) 422-3000 and ask for the Director, Human Resources and let us know the nature of your request and your contact information.

The AHA participates in the E-Verify Program.


Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Learn more here

Job posted: 2020-07-06