Oregon Housing and Community Services
Salem, OR

Are you a polished administrative support professional seeking an opportunity to be a part of a bigger mission? The Public Affairs Assistant Director at Oregon Housing and Community Services is looking for an organized, task-oriented Executive Support Specialist to help drive the Public Affairs Division forward as we work together to ensure that all Oregonians have the opportunity to pursue prosperity and live free from poverty.

This position is with the Public Affairs Division of Oregon Housing and Community Services.

  • There is one, permanent, full-time position located in Salem, Oregon.
  • This recruitment will be used to establish a list of qualified applicants to fill the current vacancy and may be used to fill future vacancies as they occur.
  • This position is classified service and is represented by Service Employees International Union. Payment of dues or fair share is required.
  • This position is FLSA non-exempt and eligible for overtime.
  • Effective November 1, 2016, SEIU represented employees who are Public Employee Retirement System (PERS) participating members have had their base salary increased by 6.95%.  Upon becoming a PERS participating member, SEIU employees pay the employee 6% contribution to PERS. 

OHCS serves a diverse, statewide constituency of Oregonians with a variety of housing needs. We provide stable and affordable housing and engage leaders to develop integrated statewide policy that addresses poverty and provides opportunity for Oregonians.

We are an Affirmative Action/Equal Opportunity employer, and encourage members of all diverse communities to join our workforce as we endeavor to best serve Oregonians from every background. OHCS values diversity and inclusion because they are good for Oregon. We believe that by welcoming differences, encouraging new ideas and views, listening to and learning from each other, and providing opportunities for professional enrichment, we are better able to serve those around us.  This is an opportunity for a highly motivated, mission-driven person who meets the qualifications to make a real difference in the lives of many Oregonians.

Thank you for considering employment with OHCS.

For a more in-depth review of the purpose of Oregon Housing and Community Services, please visit our web page.

Duties & Responsibilities

Provide administrative and secretarial support to the Public Affairs Division Assistant Director and division employees.  In addition, this position provides administrative support to the Director’s Office and serves as primary back-up to the Director in the absence of the Executive Assistant.

For a complete position description, click HERE (Download PDF reader)Qualifications, Required & Requested Skills

Minimum Qualifications:

  • One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.

Desired Attributes and Preferred Skills

  • Skill in performing secretarial or administrative support functions (including typing and note taking/shorthand) requiring independent judgment, decision-making, and problem resolution.
  • Skill in researching information and composing memos, letters, and other correspondence for own or administrative superior’s signature.
  • Must be able to take quick action, while understanding the details and impacts of decisions.
  • Skill in communicating orally with a variety of people at all levels such as Administrators, other agency or legislative staff members, the press and the public.
  • Skill in making independent judgment and decisions concerning a course of action to be taken.
  • Ability to coordinate work activities between sections within the department or agency or between departments and agencies.
  • Ability to learn agency programs, operations, policies and procedures, affecting assigned work.
  • Ability to perform session and interim legislative tracking activities.

Additional Information

Only complete application packets will be considered.

ATTENTION: A Cover letter IS required. Please answer the following questions:

1. Why do you want to work for Oregon Housing and Community Services Public Affairs Division?
2. From your experience and/or education, what skills, talents and perspectives do you bring that would add value to the Public Affairs Division?
3. How does your experience and/or education match up to the Public Affairs Division Executive Support Specialist position?

1. Completed E-recruit application: The work experience section must contain enough information to determine that minimum qualifications have been met. A resume’ (text or attachment) will not replace the work experience section of the application. Work experience is based on a 40 hour work week. (Example: 20 hours a week for one year would equate to six months of full-time work experience.)

2. Transcripts: Must be attached if using education to meet minimum qualifications. Note: To protect your confidential information, please redact (black out) your social security number on all transcripts before attaching to your application.

3. Supplemental Questions: The work experience section of your application must verify your responses to all of the supplemental questions and show that you meet the minimum qualifications. Be sure to answer all supplemental questions; “see resume” or “see application” will not substitute for a response.

4. Additional documents (if applicable)Be sure to attach all requested documents (cover letter, resume, work samples, etc.).

Please give careful consideration to grammar, punctuation, conciseness, and professionalism of your materials.  All of these things will be considered as we evaluate your materials.

Qualified applicants whose responses most closely match the requirements and/or the desired attributes for this position will be invited to interview.

The Oregon.gov/jobs page is a wealth of information for applicants, including but not limited to, how to apply, how to get an email address, veteran preferences and other job resources. Please click this link to access that information.  Applicant E-Recruit FAQ’s

All communication with applicants will be via email except interview invitations. For technical assistance with NEOGOV specific problems, email support@governmentjobs.com or call 1-855-524-5627. This option is generally a 24-48 hour response.

Background Review. Prior to job offer, criminal background and additional pre-employment check(s) as required for the position will be conducted on prospective employees (could include Driver License, LEDS, current and previous employment references, and/or education verification). At the time of job offer, the successful candidate will be asked to complete a consent form for these checks; filling the form will require presentation of a picture ID.

Note: Oregon Housing & Community Services does not offer visa sponsorships. On day of hire, all applicants will be required to complete the US Citizenship and Immigration Services Form I-9, confirming authorization to work in the United States.
Application Reference Number: OHCS17-0009OC

Online application materials must be received by 11:59 p.m. on the close date listed on this announcement.

If you have a disability and need an alternate format in order to complete the employment process, you may contact 503-986-3565. Please be prepared to leave a message describing the alternate format needed.

The pay on all announcements may change without notice. Click here to see the salary table for this classification. OAS AA C0119 Executive Support Specialist 2 salary table. See pay type AA for non-PERS eligible salary scale  and pay type AP for PERS eligible salary scale.

Questions may be directed to:
Oregon Housing and Community Services
ATTN: Human Resources
725 Summer St. NE, Suite B
Salem, OR 97301
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Job Posted: March 14, 2017