Public Affairs Specialist

26 Apr, 2022

Jobs

Public Affairs Specialist

All Native Group
Washington, D.C.

Summary
All Native Group is seeking a Public Affairs Specialist to serve in a public affairs/congressional liaison/staff role and support the function and management of the Health Incident Response Task Force (HIRTF), including internal Department and interagency coordination, meeting and records management. The incumbent will be expected to exercise a firm understanding of the views and positions of the Department with respect to overall program goals and organizational directives and execute their duties appropriately.

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Essential Functions

PUBLIC AFFAIRS SUPPORT

  • Enhances internal and external communications about the task force’s priorities.
  • Conducts research to develop communications materials and respond to inquiries.
  • Assists with performing a wide variety of complex, responsible, and confidential duties in support of HIRTF.
  • Develops communication plans, including such factors as specific topics or aspects to emphasize the most effective media to utilize in communicating with target audiences and stakeholders. Identifies, summarizes, and analyzes public comments submitted to the organization.
  • Drafts statements and other content independently for leadership approval to provide timely responses in an appropriate manner based on the medium being used.
  • Prepares informational materials and strategies for communicating activities to support the organizational efforts.
  • Develops informational materials and background statements to support ongoing operational requirements.
  • Advises leadership any possible public and media reactions to organizational actions.
  • Writes well-organized, fully documented, analytical narratives.
  • Builds positive relationships intra-agency; interagency; with Congressional offices, committees, and sub-committees; and with local media.
  • Writes articles and speeches for organizational leadership.
  • Creates content for public channels by researching information, interviewing personnel/other persons of interest, and determining the best format and delivery mechanisms for disseminating information to internal and external audiences.

 

TASK FORCE SUPPORT

  • Coordinating internal Department and interagency meetings.
  • Providing executive-level coordination, planning, and logistical/administrative support for a wide range of tasks related to the needs and priorities of the task force.
  • As part of a team, assist in planning and conducting special studies as directed, with the intent of providing provides advice to task force members and Department leadership on primary functions, and develops and evaluates policies in assigned areas of responsibility.
  • Conduct Studies that utilize evidence obtained by means of personal interviews, on-site observation, and study of documentation, notes workload, workflow, processes, methods, turnaround time on transactions, complicating factors beyond the immediate control of the organization studied, findings of prior Departmental or outside management audits, and feedback from client organizations to evaluate the organizational entity’s efficiency.
  • As directed, interprets government-wide legislation and regulations as well as Departmental policies affecting areas of responsibility and assesses their impact on the task force and its objectives.
  • Based on shifting legislative and regulatory landscape, recommends actions to achieve organizational objectives, and recommends future program objectives and improvements.
  • Fields research questions from task order staff, conducting in-depth research of authoritative publications, the Foreign Affairs Manuals and Handbooks, the Code of Federal Regulations, and other relevant sources to address inquiries from staff, drafting well-written special one-time reports or issue summaries.
  • Adjusts the scope and focus of studies based on management’s directions to either select specific problematic organizational entities or operations or conduct broader surveys to verify the adequacy of current staffing levels and competencies.
  • Drafts reports of findings and offers recommendations for improvements in the organization’s structure, staffing level and distribution, occupational competencies, work methods, procedures, or other factors as appropriate.
  • Completes comprehensive organization or business process reviews (on a quantitative or qualitative basis) to evaluate assigned projects, identifying measures to increase organizational effectiveness and efficiency by improving operational methods, manpower utilization, functional alignment, and distribution of work.
  • Performs fact-finding and research on a wide variety of topical issues necessary to complete special projects and formulates first draft responses to myriad senior level inquiries, duties may entail analysis of complex problems, definition of functional requirements, resource allocation, operations research, logistics modeling and process analysis and design.

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Competencies

  • Excellent communication skills, including writing and presentation skills;
  • Excellent organizational, interpersonal, and problem-solving skills;
  • Intermediate to Advanced skills in MS Office suite of tools;
  • Demonstrate a willingness to work in a team environment with little direction, and the ability to work independently while prioritizing and supporting multiple tasks.

 

Supervisory Responsibility

None required for this position

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • Must be able to remain in a stationary position 75% of the time.
  • Occasionally moves about inside the office to access file cabinets, office machinery, etc.
  • Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
  • Expresses or exchanges ideas by means of the spoken word.  Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly or quickly.
  • Frequently moves standard office equipment up to 25 pounds.
  • Must be able to work indoor conditions 90% of the time.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

 

Position Type/Expected Hours of Work

This is a full-time position. Typical days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m.  Evening and weekend hours required, as required by business need.

Travel

Some travel may be required less than 25% of the time.

 

Experience

Must possess at least 3 years of professional experience with 1-2 years supporting public affairs activities.

 

Education

  • Bachelor’s degree in Public Relations, Communications, Journalism, or closely related field

 

Additional Eligibility Qualifications

  •  None

 

Security Clearance

  • Secret or Top Secret Security Clearance 

 

AAP/EEO Statement

All Native Group is an equal opportunity employer. All applicants are considered without regard to age, sex, race, national origin, religion, marital status or physical disability. However, preference may be extended to persons of Indian descent in accordance with applicable laws.

 

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice

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Job posted: 2022-04-26