Public Relations Coordinator, Classical
About The Kennedy Center
Originally established in 1958 as the National Cultural Center, the John F. Kennedy Center for the Performing Arts was designated as a living memorial to President Kennedy in 1964. On September 8, 1971, the Kennedy Center officially opened its doors. Today, nearly half a century later, the Kennedy Center shines as a national treasure. It strives to be a catalyst for the arts here in D.C., throughout the nation, and around the world through powerful arts education and world-class artistic performances, to fulfill its obligation as a living memorial to President Kennedy.
In upcoming seasons, major projects and milestones that will drive the Public Relations team’s work include storytelling around the Center’s 50th anniversary (including Written in Stone and Bernstein’s MASS), reopening and recovery after the long-term closure, robust Arts Education programming that directly impacts more than 1.4 million students across the country, world-class self-produced work, presentations of major companies, and major festivals.
Commitment to Diversity & Inclusion
The Kennedy Center is a welcoming and inclusive culture where everyone benefits – we do it in a way that honors everyone’s humanity. We are able to advance our mission because of committed and passionate employees. We are fortunate to be able to leverage their diverse perspectives, life experiences and skills to inform how our workplace can be a safe, transparent, and replenishing community. Through honest discussion, our focus on DEI, and the creation of a D&I council, we are committed to always being the best versions of ourselves.
The Public Relations Coordinator is a frontline representative of the Kennedy Center Public Relations team, working internally across departments and externally with media, vendors, patrons, and others to coordinate day-to-day operations of the PR department. This position works with the entire team in generating high-impact news coverage of the Kennedy Center’s activities and positively reinforcing the Kennedy Center brand.
Primary responsibilities include gathering materials, editing, managing, and routing approval of programs and digital materials; managing image requests; developing and managing media lists; daily monitoring of news clips; and administrative tasks including press release scheduling, budget tracking, invoicing, and contracting.
The coordinator will also assist with PR campaigns across the Center’s work to include writing of media releases and advisories, press invitations and ticketing/seating, media outreach and pitching, and assisting with in-studio and on-site media interviews with Kennedy Center artists.
As the 2021–2022 season rolls out, and in future seasons, the coordinator’s work will focus on support for the PR efforts surrounding the 50th Anniversary, National Symphony Orchestra, Washington National Opera, NSO Pops, Fortas Chamber Music Series, Renée Fleming VOICES, Kennedy Center Honors, and the Mark Twain Prize, in addition to other festivals, series, special events, and programs, as assigned.
Duties and Responsibilities
50% Coordinates process for creation of programs. The coordinator creates and manages the overall digital program content schedule, including setting dates and deadlines, and liaising with program production staff. Gathers materials, edits per Kennedy Center style, routes internally and externally, and gives final approval. Involves interns in office projects and activity as appropriate.
30% Manages administrative tasks including media contact lists, media invitations and RSVP tracking, press release scheduling, budget tracking, invoicing, contracting, media monitoring, photography processing on the Center’s media site, and travel booking. Reviews and deploys daily clip reports. Takes inventory and orders office supplies as needed. Acts as an assistant supervisor to guide the office’s pair of interns in the day to day office practices.
15% Assists with PR storytelling efforts across the Center, including pitching to local and regional news outlets and facilitating on-site media coverage. Liaises with programming, marketing, development, and education colleagues as well as researching and pitching media.
5% Services patron inquiries and third-party requests for images and materials, including non-commercial photography and documentary requests. Collaborates with Legal Counsel, the Director of Public Relations, and VP of Public Relations to create photography/location agreements for location shoots and asset licensing.
N/A Responds to the needs and requests of Kennedy Center management and staff in a professional and expedient manner; Adheres to all employer policies and procedures.
N/A Other duties as assigned.
- A Bachelor’s degree is required
- Background in or knowledge of the performing arts.
- Excellent writing and copyediting skills, as well as experience with publications required.
- 2+ years professional experience in media relations, communications, and/or publications preferred.
- Working familiarity of digital media landscape and strategy a plus.
Skills & Knowledge Qualifications
Microsoft Office Suite, be able to learn and adapt to changing technology.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to communicate in person and on the telephone. The employee is frequently required to use hands to finger, handle, or feel in order to operate computer keyboard, office equipment, and other essential tasks. The employee is frequently required to sit, stand, walk, bend, stoop, crouch, and reach with hands and arms. This position infrequently lifts, carries, or otherwise moves and positions objects weighing up to 25 pounds.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is reasonably on the quiet side.
While located primarily at the Kennedy Center, this role will have the ability for a partial flexible schedule, including the ability to arrange for limited work-from-home, as duties and event/performance schedule allows.
Travel up to 2% may be required (i.e.-off-site press events)
We offer a comprehensive range of benefits to all full-time employees including: Medical, Dental, Vision, Paid Time Off, Paid Sick Leave, and a matching 403(b) Retirement Plan (employees are eligible for organization match after 1 year of employment).
Learn more here
Job posted: 2021-10-02