Program Associate, Public Affairs

Description

Program Associate, Public Affairs

Department / Supervisor

Public Affairs (10) / Director, Content Strategy, Writer

FLSA Status

Non-Exempt

Purpose of Position

To provide administrative support, oversee departmental functions, and support the Public Affairs department’s activities.

Essential Duties of Position

• Creates (on almost a daily basis) digital and social media assets, including graphics and short videos.
• Manages and monitors social media platforms and proposes strategy and tactics for increasing engagement.
• Distributes daily clips to staff and membership through Meltwater.
• Distributes press releases and manages media lists through Cision.
• Responds to phone and email requests for information from AdvaMed members, staff, and the public.
• Supports the department in communications and scheduling with constituents, including member company public affairs and communications staff, public affairs working groups, and general membership.
• Provides administrative support and assistance to the department head, including expense report preparation.
• Serves as a liaison with all AdvaMed departments to ensure internal information flow and collaboration.
• Manages and updates working groups database and email lists for the department, including keeping Nimble/Salesforce current.
• Coordinates regular department meetings, working group meetings, and additional events, including materials, scheduling conference rooms, and working with IST on meeting logistics.
• Provides administrative support for Board and CEO-level meetings.
• Tracks and invoices department budget; works with the finance, accounting, and legal departments on contract review, PO submissions, and invoices.
• Supports the development of materials for briefings and advocacy.
• Prepares, proofreads, edits, distributes, updates, and maintains department documentation and information, including departmental weekly reports, briefing materials, correspondence, meeting announcements, agendas, minutes, and comments.
• Completes special projects, as assigned.

Knowledge, Skills, and Abilities

• Proactive creativity in using social media platforms and the website to grow awareness of AdvaMed and the industry is essential.
• Advanced proficiency with the following software is essential: Canva, Adobe, PowerPoint, Photoshop.
• This is a news-cycle-driven role in a fast-moving department; staying informed and up to date on industry, health care, and political news is a must.
• Excellent interpersonal skills, professional and tactful conduct, and the ability to maintain confidentiality.
• Ability to understand and execute complex verbal and written directions.
• Effective verbal communication, written communication, proofreading, and presentation skills.
• Ability to understand, interpret, develop, and communicate company policies and procedures.
• Ability to work independently, organize and prioritize workload, and manage multiple competing projects.
• Strong attention to detail.
• Experience with meeting/conference planning and virtual meeting platforms, including Microsoft Teams and Zoom.

Specifications

• Minimum Education Required: High school diploma required; bachelor’s degree preferred.
• Minimum Experience Required: 2+ years of experience in communications, public affairs, creative design, or marketing preferred.
• Travel Required: Up to 5%.
• Hybrid Work Policy: Resident Worker – 3 days onsite per week.
• Starting Range: $57,050 – $63,400.

Learn more here