Program Associate, Public Affairs

Purpose of Position

To provide administrative support, oversee departmental functions, and support the Public Affairs department’s activities.

Essential Duties of Position

• Creates (on almost a daily basis) digital and social media assets, including graphics and short videos

• Manages and monitors social media platforms and proposes strategy and tactics for increasing engagement

• Distributes daily clips to staff and membership through Meltwater

• Distributes press releases and manages media lists through Cision

• Responds to phone and e-mail requests for information from AdvaMed members, staff, and the public

• Supports department in communications and scheduling with constituents, including member company public affairs and communications staff, public affairs working groups, and general membership

• Provides administrative support and assistance to department head, including expense report preparation

• Serves as a liaison with all AdvaMed departments to ensure internal information flow and collaboration

• Manages and updates working groups database and email lists for department, including keeping Nimble/Salesforce current

• Coordinates regular department meetings, working group meetings, and additional events, including materials, scheduling conference rooms, and working with IST on meeting logistics

• Provides administrative support for Board and CEO-level meetings

• Tracks and invoices department budget; works with the finance, accounting, and legal departments on contract review, PO submissions, and invoices

• Supports the development of materials for briefings and advocacy

• Prepares, proofreads, edits, distributes, updates, and maintains department documentation and information, including departmental weekly reports, briefing materials, correspondence, meeting announcements, agendas, minutes, and comments

• Completes special projects, as assigned

Knowledge, Skills, and Abilities

• Proactive creativity in using social media platforms and the website to grow awareness of AdvaMed and the industry

• Advanced proficiency with the following software: Canva, Adobe, PowerPoint, Photoshop

• Strong interest in staying informed and up to date on industry, healthcare, and political news

• Excellent interpersonal skills, professional and tactful conduct, and ability to maintain confidentiality

• Ability to understand and execute complex verbal and/or written directions

• Effective verbal communication, written communication, proofreading, and presentation skills

• Ability to understand, interpret, develop, and communicate company policies and procedures

• Ability to work independently, organize and prioritize workload, and manage multiple competing projects

• Strong attention to detail

• Experience with meeting/conference planning and virtual meeting platforms, including Microsoft Teams and Zoom

Specifications

• Minimum Education Required: High school diploma required; bachelor’s degree preferred

• Minimum Experience Required: 2+ years of experience in communications, public affairs, creative design, or marketing preferred

• Travel Required: Up to 5%

• Hybrid Work Policy: Resident Worker – 3 days onsite per week

• Starting Range: $57,050 – $63,400

Learn more here