Publications Coordinator – External Relations

Job Summary

At CSIS we actively seek to employ a diverse group of people who embody our organizational values. We welcome and encourage individuals of all backgrounds to apply, especially those from traditionally underrepresented groups.

The Center for Strategic and International Studies (CSIS) is a non-profit, bipartisan public policy organization established in 1962 to provide strategic insights and practical policy solutions to decision makers concerned with global security and prosperity. Over the years, it has grown to be one of the largest organizations of its kind, with a staff of some 200 employees, including more than 120 analysts working to address the changing dynamics of international security across the globe.

External Relations Department

The External Relations department works with CSIS’s more than 30 research programs to increase the reach and impact of analysis through earned media outreach, digital communications, and stakeholder engagement. The iDeas Lab, CSIS’s award-winning creative and digital production department, enhances CSIS’s policy research and analysis with the latest in web development, design, video, and podcasts.

Publications Coordinator

The publications coordinator supports CSIS’s publications process as part of the External Relations department. CSIS publishes hundreds of digital and print reports and shorter analyses annually written by our in-house scholars whose expertise is highly sought after in informing and shaping ongoing national security and international affairs policymaking. This position supports a critical aspect of the Center’s work. The publications coordinator will work closely with the deputy director and assistant director of publications, as well as the vice president of communications and other members of External Relations and the iDeas Lab teams to support all aspects of publication processes and coordinate with our in-house graphic design staff. Additional core responsibilities include providing project management, editing, web layout, and administrative support.

The successful candidate will have strong initiative and independent self-direction, coupled with an entrepreneurial bent. Additionally, the candidate will have an aptitude for copyediting/editing, publishing, and dissemination, excellent communication and project management skills, and the ability to multitask in a fast-paced and innovative environment, in collaboration with a multidisciplinary team.

The minimum salary for this role is $55,000.

Essential Duties and Responsibilities

Essential functions may include, but are not limited to the following:

• Copyediting and layout of digital products and shorter written works, including to
  • Manage short-form written analysis portfolio with quick turnarounds, serving as the main editor
  • Provide additional support for other miscellaneous short digital products, including for the CSIS website, and assist longer publications as needed, including working with CSIS graphic designers on layout of publications and graphic requests
  • Review publications prior to and following posting on the CSIS website to ensure CSIS style and standards are being met
• Implement day-to-day coordination of publications and publication systems/processes, including to
  • Track CSIS publications and related databases
  • Serve as liaison with CSIS program staff and coordinate with publishers, freelancers, vendors, designers, and the CSIS website management team
  • Review publication postings on the CSIS website per best practice and established standards in collaboration with the CSIS website management team
  • Assist with publication postings or updates on the CSIS website as needed
• Assist in administrative tasks, including standard operating procedures (SOPs) and accounting
• Other duties and projects as needed

Knowledge, Education, and Experience

• Bachelor’s degree in a relevant field.
• Minimum of one to two years of experience in publishing or a related field with emphasis on copyediting and training in Chicago Manual of Style.
• Digital publications experience and familiarity with print publication processes.
• Proficiency with Microsoft Office (including Word and PowerPoint) and Adobe Acrobat.
• Familiarity with Adobe InDesign preferred and willingness to be trained on new and applicable software(s) required.
• Familiarity with other creative, web, and/or digital technologies a plus and openness to adapting to new technologies.
• Strong organizational, communication, and interpersonal skills—including the ability to comfortably communicate directly with senior staff, effectively present information, and quickly respond to inquiries from a wider variety of partners and constituents, while operating in a fast-paced environment and managing competing priorities.
• Strong attention to detail, initiative, and follow-through skills.

Physical Requirements and Work Conditions

The physical demands are representative of those that must be met by an employee working in an office environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. The noise level in the work environment is usually moderate.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

Affirmative Action/Equal Opportunity Employer.

How to Apply

Interested applicants should submit a cover letter and résumé at https://careers.csis.org. Finalists will be asked for references.