Events and Advocacy Coordinator

POSITION TITLE: Events and Advocacy Coordinator

DEPARTMENT: Development and External Affairs
REPORTS TO: Senior Director, Special Events and Major Gifts and Senior Director, Advocacy and Policy
F.L.S.A. STATUS: Exempt
LOCATION: Hybrid (on-site in our Alexandria, VA office required for a minimum of 3 days per week).
SALARY: $45,000–$50,000. This is a full-time exempt position with competitive benefits. Benefits include medical, dental, vision, 401(k) retirement plan with employer contribution, generous PTO, and professional development opportunities.

SUMMARY OF POSITION:

The Events and Advocacy Coordinator supports the successful execution of Foundation events and advocacy activities through strong logistical coordination, administrative support, and cross-team collaboration. This role assists with event planning, advocacy meetings and convenings, and select development and stewardship tasks, helping ensure a seamless experience for partners, donors, and stakeholders.

PRIMARY RESPONSIBILITIES:

Events Support

• • • Provide logistical and administrative support for Foundation events, including the annual gala, beneficiary events, briefings, board meetings, convenings and other cultivation or stewardship events.
    • Assist with event timelines, task tracking, vendor coordination and internal communications.
    • Support event registration, guest lists, RSVP tracking, seating coordination and/or name tags and post-event follow-up.
    • Assist with preparation of event materials such as run-of-show documents, briefing materials, signage and sponsor recognition.
    • Help track event expenses, invoices and documentation.

Advocacy Support

• • • Support the planning and execution of advocacy-related activities, including congressional briefings, Hill visits, workshops, roundtables, webinars and partner engagement.
    • Assist with coordination of materials, scheduling, notetaking and logistics for advocacy meetings and events.
    • Maintain advocacy contact lists and support the Advocacy newsletter.

Development & Fundraising Support

• • • Provide administrative support for development activities, including donor acknowledgments, data entry and stewardship tracking.
    • Support the preparation of fundraising and stewardship materials, reports and presentations.
    • Coordinate with Development staff to ensure timely follow-up with donors, sponsors and partners.
    • Assist with prospect research and preparation of background materials, as needed.

QUALIFICATIONS:

• • • 1–3 years of experience in event coordination, advocacy, development, or nonprofit administration.
    • Strong organizational skills with the ability to manage multiple priorities and deadlines.
    • Excellent attention to detail and follow-through.
    • Strong written and verbal communication skills.
    • Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
    • Availability for occasional evening or event-related work.

PREFERRED QUALIFICATIONS:

• • • Experience supporting events, meetings or convenings (logistics, registration, materials).
    • Experience in a nonprofit or advocacy organization.
    • Familiarity with CRM systems, event registration platforms or webinar tools.
    • Interest in public health, advocacy or nonprofit fundraising.

The Prevent Cancer Foundation is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.

To apply: Please send cover letter, salary requirements and resume to [email protected]