Communications Specialist (Executive Communications)

## Job Description

UVA Health is hiring a Communications Specialist to support the communications functions for the Executive Vice President of Health Affairs/Chief Executive Officer of UVA Health. The position is guided by a Senior Communications Strategist and reports into the UVA Health Office of Strategic Marketing & Communication.

This position helps produce high‑quality communications that inform, engage, and build trust within internal and external audiences. This role provides day‑to‑day coordination and execution for executive communications initiatives, helping ensure projects move efficiently from concept through final delivery. Responsibilities include preparing drafts and background materials, proofreading and formatting, tracking performance metrics, maintaining editorial calendars and communications platforms, and supporting events and engagements. Success in this role requires exceptional attention to detail, strong organization skills, sound judgment and discretion, and the ability to manage multiple priorities in a fast‑paced environment.

### Responsibilities

– **Planning & Execution** — Assists with the planning and execution of internal and external communications strategies to achieve measurable goals in support of organizational priorities.
– **Project Coordination** — Tracks timelines, manages copy flow, coordinates reviews and approvals, and ensures projects remain on schedule.
– **Stakeholder Collaboration** — Partners with executives, administrative professionals, and other stakeholders to coordinate communications projects, schedules, and deliverables.
– **Writing & Editing** — Assists in writing, proofreading, and publishing communications, including executive correspondence, newsletters, talking points, speeches, video scripts, profiles, articles, and other materials.
– **Story & Data Curation** — Identifies, vets, and curates the right voices, stories, and data to bring strategic initiatives to life.
– **Executive Engagement Support** — Supports executive engagement activities, including meetings, site visits, town halls, videos, and other events by assisting with scheduling, logistics, briefing materials, talking points, and follow‑up tasks.
– **Cross‑Team Collaboration** — Collaborates with media relations, marketing strategy, digital/content, social media, and other communications teams to ensure consistent messaging across channels.
– **Platform Management** — Serves as first point‑of‑contact for certain communications platforms, as assigned.
– **Editorial Maintenance** — Maintains editorial calendars, communications assets, and related documentation.
– **Analytics Support** — Supports analytics collection and reporting of communications initiatives.
– **Judgment & Confidentiality** — Exercises sound judgment and discretion when handling confidential information and preparing communications.
– **Brand & Editorial Compliance** — Ensures compliance with editorial guidelines and brand standards.
– **Crisis & Special Projects** — Supports crisis communications, special projects, and other duties as assigned.

## Minimum Requirements

**Education:** Bachelor’s Degree required.
**Experience:** 1+ years of relevant experience required.
**Licensure:** None required.

## Preferred Qualifications

– **Experience Level** — 2+ years of experience.
– **Executive Communications** — Experience supporting communications for executives or senior leaders with highly confidential information.
– **Audience & Channel Writing** — Demonstrated experience writing for a variety of audiences and channels.
– **Digital Tools** — Experience using email marketing platforms, content management systems, or editorial planning tools.
– **Industry Experience** — Experience in healthcare, higher education, academic medicine, or another complex organization.

## Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings and programs.

## Compensation

The pay range for this role is **$60,236.80 – $72,016.00 annually**. Individual compensation will be determined by the selected candidate’s qualifications, previous work experience, and/or education.

## Benefits

– **Medical, Dental, Vision** — Comprehensive Benefits Package
– **Paid Time Off** — PTO, Long‑term and Short‑term Disability, Retirement Savings
– **Savings Accounts** — Health Saving Plans and Flexible Spending Accounts
– **Education Support** — Certification and education support
– **Generous PTO** — Generous Paid Time Off

## About UVA Health

UVA Health is a world‑class Magnet Recognized academic medical center and health system with a level 1 trauma center. The 2023–2024 U.S. News & World Report “Best Hospitals” guide rates UVA Health University Medical Center as “High Performing” in 5 adult specialties and 14 conditions/procedures. We are one of 70 National Cancer Institute‑designated cancer centers.

UVA Health Children’s is named by 2023–2024 U.S. News & World Report as the best children’s hospital in Virginia, with 9 specialties ranked among the best in the nation. Our footprint also encompasses 3 community hospitals and an integrated network of primary and specialty care clinics throughout Charlottesville, Culpeper, Northern Virginia, and beyond.

## Equal Opportunity Statement

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non‑discrimination and equal opportunity employment.

Apply here