Coordinator, Communications and Public Affairs

Position Summary

This position is responsible for coordinating the Plastics Division’s national outreach activities, team meetings, and social and digital communications. The position is also responsible for managing administrative office procedures and workflow by initiating contracts, processing invoices and tracking team budgets, and reports directly to the Senior Director, Public Affairs and Communications.

Major Duties and Responsibilities

■    Supports the management and oversight of budget and accounting, including processing of check requisitions/invoices, monitoring budget and accounting statements, maintaining contract files, tracking subscriptions and memberships, and serves as liaison to the Finance and Accounting department.

■    Drafts summaries for and clears Division newsletters, assists with social media and supports other communications activities.

■    Monitors digital and social media activity on key plastics issues and assists in drafting and clearing responses.

■    Serves as the point of contact with vendors and subscribers to determine contract scope, payment schedule, and contract tracking and deliverables.

■    Monitors expense and revenue reports to ensure money is committed and disbursed in accordance with budget.

■    Maintains current membership information, updates the Division’s membership directory, conducts member surveys, and prepares and transmits correspondence, agendas, meeting records and briefing materials for meetings.

■    Prepares presentations, reports, spreadsheets and documents using a variety of computer applications.

■    Drafts, finalizes, copies and distributes materials for press release approvals, mailings, and presentations, as needed.

■    Provides administrative support as well as coordinates travel arrangements for assigned staff.

■    Performs other duties as assigned.

Qualifications/Requirements

Required

■    Associate degree or equivalent experience.

■    Two years’ experience with general office procedures/management and standard business practices.

■    Excellent writing skills.

■    Experience with Internet research tools and social media.

■    Ability to prioritize issues, projects, tasks, and information requests.

■    Ability to manage multiple projects, tasks and use appropriate judgment in evaluating such situations and issues.

■    Working knowledge and demonstrated ability to work effectively in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint and Access.

Preferred

■    Bachelor’s degree.

■    Communications, public affairs, advocacy, and/or trade association experience.

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