External Affairs Sr Specialist

Be a part of a revolutionary change

At PMI, we’ve chosen to do something incredible. We’re totally transforming our business and building our future on one clear purpose – to deliver a smoke-free future.

With huge change, comes huge opportunity. So, wherever you join us, you’ll enjoy the freedom to dream up and deliver better, brighter solutions and the space to move your career forward in endlessly different directions.

Our success depends on people who are committed to our purpose and have an appetite for progress.

The Sr. Specialist will support and advise the External Affairs Federal & State Government Affairs teams in performing critical compliance, budgeting, financial and monitoring activities.

Your ‘day to day’:

• Support the Federal & State Government Affairs team by identifying & executing PMI policy requirements (e.g., 14-C) related to the team’s work and organizing the submission and approval of necessary legal, compliance or other authorizations. The Sr. Specialist will also monitor and report on the approval process of their respective submissions, coordinate with applicable reviewers, and update internal stakeholders.
• Monitor budget lines and seek necessary approvals to execute hundreds of monetary contributions such as general support, sponsorship fees, membership dues, and other event-related support. This will require timely, effective coordination with Legal and Compliance, Billing, and the Vendor Management team.
• Support the teams’ contracting requirements, vendor creation, invoicing and payment activities as it relates to consultants and third-party stakeholders (e.g., business chambers, retailer associations, & think tanks) by serving as the EA point person with Vendor Creation, Procurement, Billing, and Finance.
• Serve as the primary point of contact with Finance on a day-to-day basis for the team budget/s, both operating budget (OB) and financial quarterly (RF) exercises, and provide the VP and Director/s timely updates when applicable. This will include discretionary and travel & expense spending.
• Build and maintain operational tracking mechanisms.
• Support strategic financial and operational reports to achieve alignment and identify trends.
• Assist in regular strategic policy and process reviews to draft and execute changes where appropriate to drive sustainable operations. Identify operational inefficiencies and areas for opportunity in coordination with finance, billing, legal and compliance.
• Support critical external engagement with stakeholders in targeted U.S. regions where applicable. Responsible for effective event coordination and external engagement efforts where applicable.
• Serve as lead operations mentor to new hires within EA Operations and EA State Gov’t Affairs including but not limited to new vendor registration practices, payment execution standards, consultant onboarding processes, budget alignment, contribution 14-C review and billing requirements.
• Other tasks that may be needed by the function.

Who we’re looking for:

• Bachelor’s Degree with a minimum of five years’ experience.
• Ability to understand the Government Affairs teams’ objectives and translate those requirements over to executing internal operations & PMI requirements.
• High level of written & oral proficiency in English.
• Natural ability to independently build and maintain sustainable mechanisms, problem solve, look around corners and drive operational effectiveness.
• Ability to present updates, challenges, and solutions in a clear and concise manner with leadership, partners, & peers, along with external stakeholders.
• Ability to perform multiple tasks under pressure and time constraints.
• Legally authorized to work in the U.S.
• Knowledge & experience with operating systems such as COUPA & SAP are a plus.

What we offer

• We offer a competitive base salary, annual bonus (applicable based on level of position), great medical, dental and vision coverage, 401k with a generous company match, incredible wellness benefits, commuter benefits, pet insurance, generous PTO, and much more!
• We have implemented Smart Work, a hybrid model of working that promotes flexibility in the workplace.
• Seize the freedom to define your future and ours. We’ll empower you to take risks, experiment and explore.
• Be part of an inclusive, diverse culture where everyone’s contribution is respected; Collaborate with some of the world’s best people and feel like you belong.
• Pursue your ambitions and develop your skills with a global business – our staggering size and scale provides endless opportunities to progress.
• Take pride in delivering our promise to society: To improve the lives of a billion smokers.

Annual Base Salary Range: $99,000–$132,000

PMI is an Equal Opportunity Employer

PMI Global Services Inc. and PM Global Brands Inc. are subsidiaries of Philip Morris International Inc. Philip Morris International (PMI) is leading a transformation in the tobacco industry to create a smoke-free future and ultimately replace cigarettes with smoke-free products to the benefit of adults who would otherwise continue to smoke, society, the company, its shareholders, and its other stakeholders.

PMI is a leading international tobacco company engaged in the manufacture and sale of cigarettes, as well as smoke-free products, associated electronic devices and accessories, and other nicotine-containing products in markets outside the U.S.

In addition, PMI ships versions of its IQOS Platform 1 device and consumables to Altria Group, Inc. for sale under license in the U.S., where these products have received marketing authorizations from the U.S. Food and Drug Administration (FDA) under the premarket tobacco product application (PMTA) pathway. The FDA has also authorized the marketing of a version of IQOS and its consumables as a Modified Risk Tobacco Product (MRTP), finding that an exposure modification order for these products is appropriate to promote the public health.

PMI is building a future on a new category of smoke-free products that, while not risk-free, are a much better choice than continuing to smoke. Through multidisciplinary capabilities in product development, state-of-the-art facilities and scientific substantiation, PMI aims to ensure that its smoke-free products meet adult consumer preferences and rigorous regulatory requirements. PMI’s smoke-free product portfolio includes heat-not-burn and nicotine-containing vapor products.

As of September 30, 2022, PMI’s smoke-free products are available for sale in 70 markets in key cities or nationwide, and PMI estimates that approximately 13.5 million adults around the world, excluding Russia and Ukraine, have already switched to IQOS and stopped smoking.

For more information, please visit www.pmi.com and www.pmiscience.com.

Philip Morris International is committed to a safe workplace. We have implemented COVID-19 safety protocols that meet or exceed local public health guidelines. Workplace safety remains our number one priority. As a result, PMI recommends all US- and Canada-based employees to be vaccinated in order to access any of our facilities; this is subject to change solely at the Company’s discretion.

Learn more here