Analyst, Program Management and Compliance, Operations

# Description

USDEC is seeking a detail-oriented Operations Program Management & Compliance Analyst to support the growing operational and compliance needs of the Operations Department. This role is critical to maintaining audit readiness, tracking compliance documentation, and supporting financial and operational processes associated with increased federal funding.

The Analyst will play a key role in managing administrative and tracking functions related to contracts, invoices, expense reports, and compliance documentation. Working closely with the Operations Coordinator, this position helps ensure continuity across departmental functions and allows senior leadership to focus on strategic oversight and higher-level compliance priorities.

# Requirements

## Key Responsibilities

Perform all job responsibilities in a manner that meets or exceeds the standards established by the USDEC Way:

– **Team Collaboration** — Works as a team member, recognizing that USDEC wins and loses together.
– **Respect for Colleagues** — Respects and values colleagues, including roles, responsibilities, work styles, perspectives, and experience.
– **Professional Trust** — Trusts others as professionals working toward the same objectives and goals.
– **Inclusive Communication** — Communicates respectfully, inclusively, clearly, and in a timely manner.
– **Recognition & Celebration** — Acknowledges, celebrates, and rewards good work and contributions.
– **Learning & Mentorship** — Supports and creates opportunities for individual learning, growth, and mentorship.
– **Innovation Culture** — Fosters an environment of trust where people can share new ideas, innovate, take risks, and learn from failure.
– **Safe Environment** — Creates a safe environment that empowers and encourages the voicing of concerns and viewpoints.

### Expense Report & Travel Documentation Support

– Perform initial review of employee expense reports for completeness (all necessary receipts and backup documentation).
– Monitor AP mailbox for incoming expense reports and perform initial completeness review.
– Create final expense report PDFs for processing.
– Assemble flight information for weekly reconciliation.
– Assist in reconciliation of corporate credit card as needed (American Express).

## Program Management

– Implement and maintain monitoring system for Operations via Wrike to improve operational efficiencies; identify additional Wrike use cases.
– Establish system to track necessary monthly reporting documents for offices.
– Organize and manage requests for proposals (RFPs) and backup for contracts.
– Maintain and update documents in representative operations manual.
– Maintain and track budget ceilings against contracts.
– Track and maintain contract approvals.
– Pull documents during USDA/FAS compliance audits as directed.
– Assist with other compliance tasks as necessary.

## Data Entry and Financial Record-Keeping

– Monitor CDE Finance Mailbox for incoming invoices; perform initial review for completeness and prepare for coding.
– Enter invoice data into accounting system in Coordinator’s absence.

## Team Support

– Prepare and assemble appropriate materials for Operations department meetings or events as directed.

## Website and Database Maintenance

– Work with VP Information Resources to maintain and update selected sections of the USDEC website and USDECconnect.

# Knowledge, Skills & Abilities

– **Attention to Detail**
– Good grammatical and proofreading skills.
– Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
– Ability to prioritize multiple work assignments to maximize efficiency and timely completion.
– Well organized with ability to work unsupervised.
– Experience in budget analysis/administration.
– Ability to work in a team environment.
– Ability to simultaneously manage multiple projects.

# Education & Experience

– University degree – BS/BA required.
– Minimum three (3) years’ experience in project coordination or related experience.

We regret it is not possible to communicate with candidates except those who most closely match our current business needs. Thank you.

U.S. Dairy Export Council is an equal opportunity employer and does not discriminate on the basis of race, religion, color, national origin, age, sex, gender, disability, or any other characteristic protected by law.

# Benefits

Competitive medical, dental, and life insurance benefits as well as ample paid time away (vacation, personal, sick, and company holidays). Generous 401(k), and collaborative culture.

Apply here