Program Manager, ENT PAC

28 Oct, 2020


Program Manager, ENT PAC

American Academy of Otolaryngology-HNSF
Alexandria, VA
Reporting Structure


The Program Manager, ENT PAC, reports to the Senior Manager, Congressional & Political Advocacy.



Bachelors’ degree or equivalent experience with 3+ years prior association or federal governmental affairs experience required. Working knowledge of FEC laws, political fundraising, and legislative process also required. Capitol Hill experience and knowledge of healthcare policy (specifically relating to physician issues) highly desirable. Prior association work preferred. Must be able to coordinate legislative activities and member communications in a fast-paced environment with high level of organization and attention to detail. Professional demeanor required, with strong oral and written communication skills and the ability to convey concepts clearly. Familiarity with PAC filing software and spreadsheets preferred.


Key Responsibilities

  •  Day-to-day management of ENT PAC, the political action committee of the AAO-HNS.
  •  Assist the Advocacy team in the development and implementation of political strategies,   with   supervision of related projects.
  •  Establish and maintain relationships with Members of Congress, relevant staff, and professional   fundraisers, as necessary.
  •  Analyze internal processes and recommend procedural or policy changes to improve operations.


Specific Duties

  • Manage member fundraising efforts for ENT PAC, including: preparation of solicitation materials, member correspondence, and applicable in-person events.
  • Accurately prepare and file monthly FEC and assigned Lobbying Disclosure reports on a timely basis.
  • Establish proficiency in PAC-related data entry (processing of receipts/disbursements, etc.).
  • Monitor and update the ENT PAC website as appropriate.
  • Assist in the planning of and attend ENT PAC fundraisers and other political events, as assigne
  • Draft and distribute ENT PAC “Your PAC Dollars at Work”, via collaboration with Senior Manager, Congressional & Political Advocacy.
  • Draft ENT PAC-related submissions for the Bulletin, an AAO-HNS’ monthly publication; and other applicable publications or eNewsletters, as assigned.
  • Manage databases of candidate voting records, PAC contributions, and PAC expenditures.
  • Assist in staffing and planning ENT PAC Board of Advisors meetings and events, including ENT PAC conference call programs, and work with the Board to raise necessary funds, including initiating new donor programs.
  • Represent the AAO-HNS at selected meetings, with some travel necessary. Evening and weekend duties may be required.
  • Assist in the planning and implementation of the Business Unit’s programming at the AAO-HNS/F Annual   Meeting and spring Leadership Forum.
  • Serve as staff liaison to AAO-HNS committees, as assigned. Consistently demonstrate courteous, cooperative and helpful behavior to all contacts, internal and external.
  • Duties and responsibilities may be added, deleted, or changed at any time at the discretion of management, formally or informally, either orally or in writing.

Application Instructions:

Please submit your resume, cover letter and salary expectations through one of the following options (applications without this information may not be considered).

Email: Attach a Word document or copy and paste your cover letter and resume.

Mail: AAO-HNSF, 1650 Diagonal Road, VA 22314-2857 Attention: Human Resources

Fax: 1-703-683-5100

About American Academy of Otolaryngology-HNSF
The American Academy of Otolaryngology – Head and Neck Surgery one of the oldest medical associations in the nation, represents around 12,000 physicians and allied health professionals who specialize in the diagnosis and treatment of disorders of the ears, nose, throat, and related structures of the head and neck. The Academy serves its members by facilitating the advancement of the science and art of medicine related to otolaryngology and by representing the specialty in governmental and socioeconomic issues. The organization’s mission is “Empowering otolaryngologist-head and neck surgeons to deliver the best patient care.”We take pride in our excellent benefits package offered to eligible employees, which includes medical, dental, and vision coverage. We also provide short and long term disability insurance, life insurance, flexible spending accounts, 403(b) retirement plan, credit union membership, five weeks of PTO, and nine holidays, compressed work schedules and flexible scheduling. We offer a business casual dress environment, free parking, commuter benefits, and walking distance to the King Street Metro. We are proud to be an equal opportunity employer.
Learn more here

Job posted: 2020-10-28