Executive Communications Specialist

Who We Are

The Association of American Medical Colleges is a not-for-profit association dedicated to transforming health care by supporting the entire spectrum of medical education, medical research, and patient care conducted by our member institutions. We are dedicated to the communities we serve and steadfast in our goal to improve the health of all.

At the AAMC, we are committed to supporting our employees with a comprehensive benefits package designed to promote well-being, professional growth, and work-life balance. Highlights include:

• Remote Work – Fully remote work available for most positions
• Retirement Savings – Generous 403(b) employer contributions and financial wellness resources, including professional financial advising.
• Health & Wellness Perks – Fitness and bicycle subsidies, on-site and virtual wellness programs (live yoga, meditation, mental health webinars, flu shot clinics, and more)
• Support & Family Care – Employer-paid Employee Assistance Program (EAP) and back-up care options for children, adults, elders, and even pets

Additional information can be found on our website.

Why Us, Why Now?

This position develops internal and external communications for the President and CEO, under the direction of the Lead Writer, Executive Communications. Consults with experts across the association and occasionally with member institutions to secure examples, studies, and anecdotes to inform materials for the CEO’s complex communications. Manages the CEO’s social media profiles and nominations to key positions at prominent organizations. Employs strong writing and desk research skills, social media and communications best practices, and knowledge of current issues affecting academic medicine to inform the CEO’s communications. Learns the CEO’s voice and delivers materials in the format, style, and timeline that is required in a rapidly changing environment, in which the CEO is speaking out more frequently.

How Will You Make an Impact?

CEO’s Social Media

• Develop monthly and ad-hoc social media strategy for the CEO, working closely with other team members.
• Monitor relevant online platforms and flag any relevant posts for discussion.
• Develop responses to the CEO’s direct messages on social platforms, in consultation with experts across the AAMC.
• Manage ongoing connection requests and direct messages the CEO receives on social platforms.
• Travel to Learn Serve Lead: The AAMC Annual Meeting to live-tweet during the event, with photos.

CEO’s Talking Points / Speeches / Written Material

• Draft outlines and full drafts of select CEO talking points/scripted speeches and written commentary for external audiences, as assigned and reviewed by the Lead Writer, Executive Communications.
• Conduct ad-hoc research to support the Lead Writer, Executive Communications.

Some key examples (not exhaustive):

• Scripted speeches (e.g., commencements, formal lectures)
• Talking points for informally ad-libbed events (e.g., panel discussions, fireside chats, podcast interviews, videos)

Internal Communications

• Draft staff messages for the AAMC’s internal newsletter – Develop content calendar and all drafts, and shepherd drafts through appropriate reviews, working closely with the Internal Communications unit and other departments.
• Develop the CEO’s script for the AAMC’s annual internal staff milestones celebration, working closely with HR.
• Draft Employee Appreciation Day and other AAMC staff messages from the CEO, as needed, working closely with the Internal Communications unit.

Nominations

• Manage the process of nominating key individuals on the CEO’s behalf to prestigious membership organizations, such as the National Academy of Medicine and Council on Foreign Relations.
• Draft materials for the CEO’s nomination submissions, under direction of the Lead Writer, Executive Communications.
• Coordinate with co-nominators to ensure they have all information needed to complete their portions of the nomination process.
• Maintain timelines and status updates.
• Enter nomination details into the respective organization’s online submission portal.

CEO Preparation Materials / General Project Management for CEO Communications

• Draft work-back timelines and briefing documents for the CEO with basic event details for speaking engagements (e.g., length of speech, venue, audience, relevant background).
• Create a weekly memo and weekly email updating the CEO on the status of activities.
• Maintain a monthly grid tracking recent media themes and identifying emerging trends.

Decision Making

This position does not supervise any other positions. However, the role does involve soliciting information from others across the organization and making decisions about which information is relevant to include in the CEO’s communications.

What You’ll Bring to the Role

• Bachelor’s Degree
• 3 – 5 years of related work experience
• 3 – 5 years of experience managing a specialized program
• 3 – 5 years experience with managing social media accounts for a prominent individual
• 3 – 5 years experience writing in an executive’s voice
• Knowledge of communications best practices and ability to contribute to strategy development for CEO communications
• Ability to “manage up” and accommodate the CEO’s evolving needs in a dynamic environment
• Strong organizational skills and ability to adapt amid rapidly evolving scenarios
• Ability to contribute to all required and optional organizational meetings, events, and initiatives (e.g., Town Hall meetings, training sessions, accurate timekeeping)

Remote Work Eligibility

This position is eligible for remote work in the contiguous US.

Compensation Grade Range

$63,920.00 – $75,200.00

Multiple factors are taken into consideration to arrive at the final hourly rate/annual salary offered. These may include the scope of the role, the candidate’s experience, education, internal equity, and business needs.

If a bachelor’s degree is required, related work experience may be substituted. One year of college coursework is equivalent to one year of related work experience.

Equal Opportunity Employer

The Association of American Medical Colleges (AAMC) is an Equal Opportunity/Affirmative Action Employer. The AAMC is committed to equal employment opportunity in recruitment, hiring, advancement, and all other personnel practices. The AAMC does not discriminate based on race, color, sex, national origin, religion, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, genetic information, disability, military service, or any other legally protected characteristic.

Application Instructions

Please attach a resume as part of the application process. Do not include periods (.) within the file name.

Browser Requirements

Applications must be submitted using Chrome, Mozilla Firefox, Safari, or Microsoft Edge.