Legislative Affairs Coordinator

The Legislative Affairs Coordinator (Coordinator) will play a critical role in managing the day-to-day operations of the American Trucking Associations (ATA)’s Capitol Hill office (Hill office). This position is responsible for overseeing office management, coordinating executive tasks, and supporting grassroots program activities and fly-ins. The Coordinator will be tasked with scheduling and managing meetings, events, and activities for ATA and external stakeholders hosted at the Hill office, including political events, coalition meetings, and other advocacy-related efforts.

The ideal candidate will thrive in a fast-paced, teamwork environment with excellent organizational, time management, and office skills, with a desire for professional growth and development.

Key Responsibilities:

• Act as the primary point of contact for building management company and Hill office tenant, coordinating on office maintenance, parking and operational needs.
• Oversee all logistics for the Hill office, including coordinating events, meetings, advocacy activities, and general office needs.
• Collaborate with various ATA departments to ensure seamless coordination between offices and effective communication on projects and logistics.
• Provide executive support to the Hill Team and Senior Vice President, including coordinating schedules and preparing materials for events and meetings.
• Support ATA’s Call on Washington fly-in program, including scheduling, materials preparation, and logistics.
• Assist the Senior Vice President (SVP) with annual budget planning, expenditure tracking, and processing invoices.
• Manage office supplies, equipment, and general administrative tasks, ensuring the Capitol Hill office is fully operational.

Background Requirements:

Education/Experience:

• Bachelor’s Degree (BA/BS) required.
• 2+ years of professional experience, including internships.
• Experience in trade associations, corporate government affairs, federal or state government, or political campaigns is highly preferred.
• Event planning and administrative experience is a plus.

Skills:

• Proficiency in MS Office (Word, PowerPoint, Excel, Outlook).
• Strong organizational skills and the ability to manage multiple priorities.
• Attention to detail and commitment to meeting deadlines.
• Excellent written and verbal communication skills.
• Strong problem-solving abilities and decision-making skills.
• Proven experience in negotiating and executing event planning with impeccable organizational capabilities.
• Ability to develop and maintain relationships with vendors and other stakeholders.
• Strong interpersonal skills and a desire to work in a collaborative team environment.
• A general understanding of the legislative process and an interest in learning ATA’s legislative priorities.

Additional Information:

• This is a full-time position requiring onsite work daily at ATA’s Capitol Office in Washington, D.C.
• Approximately 10% travel required.
• No supervisory responsibilities.

ATA offers a dynamic and supportive environment for individuals interested in making an impact in legislative advocacy and public policy. If you’re looking to grow your career while contributing to a vital industry, we invite you to apply!

Why ATA?

ATA is the voice of the industry America depends on most to move our nation’s freight. We are a 90-year-old federation with state trucking association affiliates in all 50 states. We represent every sector of the industry, from LTL to truckload, agriculture, and livestock to auto haulers, and from large motor carriers to small mom-and-pop operations.

ATA offers:

• A competitive salary and benefits package
• Flexible hybrid work schedule
• Education assistance
• Various retirement plans with employer match
• Medical, dental & vision benefits at affordable cost
• HSA/HRA plans with employer contributions
• FSA plan

Applicants must be eligible to work in the United States. Please no third-party, agency responses, re-postings, calls, or walk-ins. Relocation assistance is not provided. 

American Trucking Associations is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or other protected status.

Learn more here