Coordinator, Advocacy Operations

NAHB is seeking an Advocacy Operations Coordinator to support the day-to-day operations of the federal and state and local government affairs teams, as well as BUILD-PAC — NAHB’s political action committee. This individual will provide essential administrative, budgetary and compliance support across departments, assist with grassroots and political programming, and contribute to the planning and execution of key NAHB events and meetings. From managing PAC contributions, coordinating Federal Election Commission (FEC) and Lobbying Disclosure Act (LDA) filings, and maintaining advocacy content and supporting legislative conference planning, this role offers a dynamic opportunity for an organized, detail-oriented professional to strengthen NAHB’s advocacy efforts.

Key Duties and Responsibilities:

• Provide administrative and logistical support across federal, state and PAC advocacy teams, including invoice and contract tracking. Support the Chief Advocacy Officer (CAO) by managing scheduling, technology and administrative coordination across advocacy departments.
• Work with the federal government affairs team to collect relevant information needed to file quarterly lobbying disclosures. Work with state and local government affairs to track required campaign, legal, or lobbying disclosures, as well as tracking requests and fund distribution for the state and local issues fund. Work with the vice president of BUILD-PAC to file quarterly FEC Reports.
• Support staff liaisons and the CAO in coordinating committee and subcommittee logistics for federal, state and PAC initiatives, including roster management, meeting preparation, attendance tracking and event materials. Assist with virtual meetings, shipping and senior officer briefing materials.
• Coordinate NAHB’s annual Legislative Conference, including meeting logistics, coordinating congressional meetings, communications and meeting materials. Coordinate Grassroots Calls to Action and advocacy communications to NAHB members. Assist in special projects and fly-ins throughout the year.
• Manage the collection and processing of approximately $1.75 million in BUILD-PAC contributions annually, ensuring FEC compliance, proper classification, and timely reporting. Coordinate with third-party vendor DDC, maintain tracking reports, handle refunds with credit card companies, and assist with disbursements to candidates and committees.
• Serve as the primary point of contact with external vendors to ensure all BUILD-PAC receipts are processed accurately and in compliance with FEC regulations. Collaborate with NAHB’s Data Services Team to resolve receipt issues and update member records. Maintain and update the processing manual to ensure procedures remain effective and compliant.
• Prepare and manage a range of BUILD-PAC communications and materials, including correspondence, reports, promotional content and donor thank-you notes. Oversee content and production timelines for the BUILD-PAC newsletter and contribute to website and blog content creation.

Preferred Skills:

• Prior experience in trade associations, government or political campaigns.
• Ability to be in the office up to three days per week.

Qualifications:

• Proficient in Microsoft Office applications, including Excel, Word and PowerPoint.
• Excellent organizational and time management skills; ability to manage multiple simultaneous projects and activities, especially under rapidly changing or fast-paced circumstances.
• Ability to work independently and as part of a team, while managing multiple tasks and meeting critical deadlines.

Salary Range:

The salary range for this position is $60,000-$70,000 annualized based on skills and experience.

To apply for this position, please submit this application.