Policy Coordinator

## **Policy Coordinator — National Governors Association**

**TITLE:** Policy Coordinator
**ORGANIZATION:** National Governors Association
**LOCATION:** Washington, DC (onsite)
**DURATION:** Full Time
**POSITION STATUS:** Non-Exempt
**COMPENSATION:** A competitive compensation package will be made to the qualified candidate
**REPORTS TO:** Policy Director (Health)

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## ORGANIZATION BACKGROUND
Founded in 1908, the National Governors Association is the bipartisan organization of Governors from the 55 states, territories and commonwealths. NGA’s mission is to share best practices, address issues of national and state interest, and drive innovative solutions that improve state government and support the principles of federalism.

NGA’s Center for Best Practices is the policy and research arm that helps Governors develop and implement solutions to public policy challenges. NGA’s State-Federal Affairs group assists in ensuring the voice of Governors is heard in Congress and the Executive Branch, and NGA’s Communications team collaborates with Governors’ offices to amplify bipartisan messaging and strategy.

Throughout the year, NGA convenes Governors and senior advisors for meaningful discourse, problem‑solving, and thought leadership.

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## KEY RESPONSIBILITIES OF THE POLICY COORDINATOR
The Policy Coordinator provides administrative, organizational, and basic research assistance to two or more policy issue teams within the NGA Center for Best Practices.

Other important responsibilities include:

– **Meeting Support** — Support Center leadership and policy issue teams with meeting prep, printing, scheduling events and phone calls, corresponding with partner organizations, and managing other correspondence at the request of Center leadership.
– **Calendar Management** — Manage calendar appointments and prepare agendas and materials for strategic planning meetings, internal Center meetings, weekly team meetings, and other meetings.
– **Event Logistics** — Coordinate administrative logistics for onsite and virtual events, including registration, travel logistics, reimbursements, speaker preparation, badge production, data collection, reporting, and virtual meeting support.
– **Project Coordination** — Coordinate projects, distribute information, maintain tracking systems, monitor and prioritize tasks, follow up on details, and communicate project status to management.
– **Database Management** — Manage database contacts and groups to ensure information accuracy.
– **Document Preparation** — Support all phases of document preparation, including proofreading.
– **Newsletter Support** — Collect information and compile newsletter content with input from policy staff.
– **Research Assistance** — Assist policy staff in developing reports, materials for site visits, and other research needs.
– **Expense Reimbursement** — Manage the reimbursement process for state staff and others participating in NGA meetings.
– **Grant Reporting** — Assist with grant reporting by compiling information and coordinating with the finance team.
– **SharePoint & File Management** — Maintain SharePoint systems, organizational databases, spreadsheets, and other collaborative tools.
– **Communications Support** — Monitor mail and email requests, answer inquiries from policy staff, and route questions appropriately.
– **Mission Commitment** — Demonstrate commitment to NGA’s mission and goals to constructively serve the needs of all Governors.
– Other duties as assigned by the supervisor, the President, or the Managing Director of the Center for Best Practices.

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## QUALIFICATIONS
Candidates should have a high school diploma or equivalent; a bachelor’s degree is preferred. Two or more years of experience in a related field—preferably in program or policy areas within the NGA Center for Best Practices portfolio—is highly desirable. Experience working with Governors, federal or state agencies, or non‑profit organizations is also valued.

The ideal candidate must demonstrate the ability to:

– **Effective Communication** — Communicate effectively both orally and in writing.
– **Attention to Detail** — Maintain strong attention to detail, deadlines, and organizational/time‑management skills.
– **Independent Work** — Work independently, set priorities, and manage multiple projects simultaneously.
– **Relationship Building** — Use diplomacy and tact to build strong relationships and motivate internal and external stakeholders.
– **Technical Skills** — Effectively operate Microsoft Office applications and web tools.
– **Team Collaboration** — Collaborate and work effectively in a team environment.
– **Travel Requirements** — Travel as necessary.

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## HOW TO APPLY
Interested candidates should apply online through NGA’s career site. NGA uses Clear Company, and all information is kept strictly confidential. An application is considered complete when all required fields are submitted.

Please include:

– Your resume highlighting education, experience, and transferable skills
– A portfolio of your best work (attach via Clear Company)

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## COMPENSATION
**Salary Range:** $33.00 – $36.00 per hour.
This range represents a good‑faith estimate of the lowest to highest salary for this position. Final salary will be based on qualifications and experience.

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## PHYSICAL AND SENSORY DEMANDS
Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. NGA is committed to providing a productive and safe environment. Background and reference checks are conducted for all final applicants.

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## WORKING AT THE NATIONAL GOVERNORS ASSOCIATION
NGA staff proudly serve the nation’s Governors daily. NGA offers a comprehensive, competitive benefits package—including healthcare and more—designed to support the needs of NGA employees.

NGA is an Equal Opportunity Employer. All qualified applicants will be considered without regard to any protected characteristic under applicable law. Individuals of all backgrounds are encouraged to apply.